Make more time:
One of the first things you can do to manage your time is make more time. Well, how do you do that? Neilson Company did a report the 1st part of 2016 that showed that people on average spend about 10 ½ hours of total screen time every day, including television, computer, phones, etc. And that total screen time continues to increase. 4 ½ hours of that time was spent watching movies or shows.
That is a huge block of time that you could choose to manage differently. You can choose to watch less television and spend less time checking social media accounts which would free up a significant amount of time to get things done that you say you have no time to do.
Get up earlier:
The next thing you can do to help you better manage your time is to get up earlier each day. You’ll discover that when you get up earlier, and you spend some quiet time visualizing and planning your day, your day will be considerably more productive.
However, if you tend to roll out of bed at the last minute, and then rush around trying to get out the door, you will be stressed and anxious and it will set the tone for the rest of your day, causing you to be less able to manage your time during the day and less effective and productive.
Clean your clutter. When your work area is a mess, your head is a mess as well. Disorganized and messy work areas cause you to be less able to focus and concentrate on a task and get it done.
Make a List:
Make a list of all the things you need to do the evening prior, for the next day. Just doing this one thing increases your productivity by 25%. You can look at your list from time to time during the day and keep yourself on task.
Prioritize Your List:
Begin with the end in mind. Essentially that means, do the tasks that have the most value and will move you towards accomplishing your goals.
The 80/20 Rule states that 20% of your tasks account for 80% of the value and will be the most crucial to moving you towards accomplishing your goals.
Determine which task has the most value and do that task first. Don’t do anything else, like answering your phone, looking at and answering email or checking social media until you have completed the task from start to finish. Focusing on and completing a task from start to finish without allowing yourself to be interrupted is called Single Handling and increases your productivity by 50%.
The more often you accomplish total focus on a task until it is completed, the better you will become at managing your time. You will also be happier, feel less stress and become more energized. You will find that you have more confidence in yourself and you will be motivated to continue using these tools to effectively manage your time.